guidelines

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Guidelines for Area Chairs HERE

Guidelines for Reviewers HERE

How to submit a paper - CLOSED

Abstract submission will open 1 November 2021

Guideline for Authors

All submissions will be handled electronically via the conference’s ConfTool Website. Papers should be prepared according to the ISPRS guidelines. Please note that policies were updated from the 2021 edition, including the addition of meta-review, conditional accept and a minimum of 6 pages for all camera-ready paper versions, including for accepted abstracts.

Full Papers

The ISPRS template for writing a full paper is provided in LaTeX or Word. Note that the submitted paper length should be at least 6-pages long and should not exceed 8 pages. Full papers must not contain any information that makes the identification of the authors possible. Full papers that are not properly anonymized, or do not use the ISPRS template will be rejected without review. An example of what a submitted full paper should look like is provided here.

Abstracts

The ISPRS template for writing an abstract is provided in LaTeX or Word. Note that the paper length should not exceed 2 pages. The abstract submissions must display the list of authors and their affiliations. An example of what a submitted abstract should look like is provided here. Once the abstract is accepted, its camera-ready version must be timely submitted. The camera-ready papers must be at the minimum 6-page long (see the guidelines below). Camera-Ready Papers

Guidelines for the camera-ready papers here

How to submit a paper

1) Paper submission and review website: Log into ConfTool at https://www.conftool.com/isprs2020/ . You must create an account if you don’t have one already by clicking on “Register new”.

2) Setting up your profile: You can update your User Profile, Email, and Password by clicking on “Edit User Account Details”.

3) Creating a paper submission: This step must be completed by the submission deadline. After this deadline, you will not be able to register new papers. 

(a) Click on “Your submissions” and select a track for your new submission in “Submit Contribution”. The track is either one of the five ISPRS Technical Commissions, one of the Thematic Sessions, or the Youth Forum.

(b) Select the submission format (Abstract or Full paper)

(c) Enter your co-authors (make sure that you add them with their correct ConfTool email)

(d) Enter the title of the paper and keywords. If you submit your paper in one of the five Technical Commission tracks, you must also select one or two research topics (each topic corresponds to one of the Working Groups of the considered Technical Commission). This is used to help assign area chairs and reviewers to your paper.

(e) Click on “proceed” and upload your paper (pdf format, up to 40Mb). You can optionally upload your paper later by clicking on “Save Submission, Upload File(s) Later”. A paper ID will be given to your submission and you will receive a confirmation email. 

3) Modifying a paper submission: a submission can be modified before the submission deadline in “Your submissions” by clicking on “Edit Contribution Details” (for modifying format, title, authors, etc) or “Upload Contribution” (for uploading the pdf file).

4) Supplementary Material Submission:The authors may optionally submit additional material under the form of either Appendices (in this case, the Appendix file should be in pdf and merged to the main pdf file) or/and a Video (in this case, the authors must provide an anonymous URL pointing toward the video when entering the submission details). Reviewers will be encouraged to look at it, but are not obligated to do so. 

Dual/Double Submissions: By submitting a paper to the ISPRS congress, the authors acknowledge that it has not been previously published or accepted for publication in substantially similar form in any peer-reviewed venue including journal, conference, workshop, or archival forums. Furthermore, no paper substantially similar in content has been or will be submitted to another conference or workshop during the review period. Violation of these conditions will lead to rejection. Note that a Technical Report (institutional, HAL, arXiv.org, etc.) that is put up without any form of direct peer-review is NOT considered a publication and is therefore allowed. Authors are encouraged to contact the Program Chairs about clarifications on borderline cases.

Attendance responsibilities: The authors agree that if the paper is accepted, at least one of the authors will register for the conference and present the paper there.

Dos and don’ts

Please check the submitted version of the PDF especially with regard to the following points:

– typos in the title or abstract

– (abstract only) the lists of authors and affiliations are correct and complete

– (full paper only) the list of authors and any other reference that may reveal the author’s identity (reference to previous work, project names etc) is removed

– keywords and abstract are not lacking

– page size of the document is A4, not letter size

– top/bottom page margins are sufficient for insertion of header/footer information by the publisher in case of acceptance (25 mm/1.0 inch)

Reviewing policy

Reviewing process: Paper reviews will be conducted according to the ISPRS reviewing process. Additionally, this year we introduce Meta-reviews and a Conditional Accept status for borderline papers. The meta-review is written by the Area Chair and summarizes the reviews, as well as highlights required changes pointed out by the reviewers. Authors of conditionally accepted papers are expected to address these changes in the camera-ready version, or risk having their paper ultimately rejected. 

What happens to your paper once the submission deadline is over: According to the primary (and possible secondary) Technical Commission specified through the Conference Management System (conftool), each submission falls into a specific Working Group. 

Then:

  1. TC Presidents and the Program Chairs of the Congress quickly check the paper and decide to allocate the paper to a specific WG or another TC, in concert with the authors.
  2. Technical Commission Presidents and Vice-Presidents (TCP) assign the papers to Area Chairs (AC). ACs are selected among WG officers and external experts if required. They check whether papers are consistently, fairly, and timely evaluated. The TCP ensures the harmonization between all ACs.
  3. Area Chairs select qualified reviewers and, once the reviews completed, take preliminary acceptance/rejection decisions for papers in which they are experts. In addition to surveilling the review process, and animate the discussion phase after the first round of review (if necessary). The ACs do not make reviews themselves: they make an informed decision based on the collected reviews, and their own opinion on the quality of a paper. In this decision making, the AC officers can ignore reviews of poor quality (e.g., missing motivation for negative assessments, sparse comments). They are asked to take position if reviewers expressed contradicting views on the quality of a paper. Finally, the AC issues a concise meta-review highlighting the reviewers’ remarks. The final acceptance/rejection decision is taken by the TCP and she/he can involve another AC for the decision making if necessary.

The final decision can be :

  • Accepted for publication in the ISPRS Annals : full papers that were highly rated;
  • Accepted for publication in the ISPRS Archives : accepted abstracts and other full papers ;
  • Conditional accept: borderline papers (abstract and full papers), the authors are expected to adresse the meta-review to change the paper status to “Accepted”;
  • Reject: both abstracts and full papers can be rejected.

Whether an accepted paper will be presented in a long, short oral or an interactive session is decided later by the International Scientific Committee of the Congress. Such a decision is strongly based on the recommendation of the TCP and AC. For that purpose, a consolidation report is written for each contribution.

Papers submitted by TCP will be reviewed outside of the Commission by a specific pool of reviewers. Papers submitted by WG officers will be directly handled by the TCP and re-directed to another WG.

Conditionally accepted papers should enact the changes suggested by the meta-reviews in the camera ready papers. Failure to do so may be ground for rejection. 

Camera Ready:

Final versions of the papers accepted at the ISPRS Congress should be provided by March 23, 2022 (deadline for both abstracts and full-papers). The camera-ready papers must be at the minimum 6-page long, even for accepted abstracts.

Accepted papers will be published in the International Archives of the Photogrammetry, Remote Sensing and Spatial Information Sciences and in the ISPRS Annals of the Photogrammetry, Remote Sensing and Spatial Information Sciences, hereafter named ISPRS Archives and Annals, respectively.

Please check the final version of the PDF especially with regard to the following points:

– typos in the title or abstract

– the lists of authors and affiliations are correct and complete

– keywords and abstract are not missing

– page size of the document is A4, not letter size

– top/bottom page margins are sufficient for insertion of header/footer information by the publisher (25 mm/1.0 inch) 

Which template should I use ?

Please use the official ISPRS template available here: https://www.isprs.org/documents/orangebook/app5.aspx (ISPRS Orange Book, Appendix 5). It should be followed scrupulously.

We remind you that “The Society may omit any paper that does not conform to the specified requirements. There will be no opportunity for corrections or improvements of poorly prepared originals”.

How to provide the final version?

Similarly to the initial version, use Conftool for that. 

  • Log in.
  • Click on “Your submissions”.
  • For each paper you (co-)authored, you have to select “Upload Camera-ready paper” on the right panel.
    • The title can be changed, if necessary or suggested by the reviewers.
    • The presenting author should be specified (radio button on the right part of the “Information on Author(s)” panel.
    • The final paper can only be provided as a PDF file, following ISPRS template.

 

For an efficient review process and program planning, your paper may have been (re)assigned to a specific ISPRS Technical Commission and Working Group. We ask you not to change this assignment. 

When can I upload my contribution ?

The final upload of camera-ready paper will start on March 2 and end on March 23.

Can I Indicate which kind of presentation I prefer for the Congress?

No, the decision between long oral, short oral, and spotlight presentations will be decided by the International Program Committee, based on reviews and meta-reviews and by taking into account the balance between all subjects contained in the main programme. As a general rule, all accepted papers will be awarded the short pre-recorded orals (spotlight), whereas the live orals will be allocated to selected authors who had submitted full-papers (no live orals will be awarded for abstracts). 

What about supplementary material ?

You may have provided supplementary material with your initial submission (PDF or url for a short video). Any additional material can be appended if your contribution does not exceed the limits. Otherwise, url towards permanent repositories/personal/professional webpages are encouraged to be included into the paper.

Where can I access the proceedings of the Congress ?

All camera-ready papers that follow the ISPRS template will be included either in the ISPRS Annals and Archives. They will be made available on ISPRS website, before the start of the 2022 digital edition.

What should I check before submitting my final paper ?

Meta-review contains the most important feedback that the author must address. Additionally, in order to improve the quality of the paper, the authors should take into account the detailed recommendations and suggestions provided by the reviewers. This is especially critical for Conditionally Accepted papers, which will be checked by the ACs for inclusion of the mandated changes. Camera ready papers that fail to address these recommendations may be rejected.

In addition, authors should follow the following check-list:

  • Title in upper cases.
  • Title of main sections (1., 2., …) in upper cases.
  • ISPRS affiliation (Technical Commission + Working Group) below authors’ information is not mandatory.
  • Do not forget to mention the corresponding author (with * and the footer of the left column of the first page).
  • The list of keywords is free but is limited to 5/6-8 words.
  • The paper is two-columns but the abstract is single-column.
  • The font is Times New Roman, with 9 point size.
  • Text is single spaced.
  • No page number should be provided.
  • Captions of tables and figures should be centered and below the table or the illustration.
  • Equations should have a number.
  • Symbols and units must be written according to the SI.
  • All symbols, unusual characters and acronyms must be explained.
  • References must be cited like “(Author1 et al., 2010)” or “(Author1 and Author2, 2010)” or “Author1 et al. (2010)…” if this is a subject within a sentence.
  • References:
    • DOI should be privileged instead of url.
    • Names of journals and conferences must be consistent across all references.
    • ISPRS Annals and Archives papers must be cited as journals with volume, issue, and page number.
    • Any journal paper must be cited with the volume, the issue (if existing), and the page number.
    • Using Mendeley or Zotero, you can adopt the style “ISPRS Journal of Photogrammetry and Remote Sensing”. Using EndNote, it is “Journal of Photogrammetry and Remote Sensing”.
  • The revision date must be omitted.